:: Questions to ASK Venues ::

Questions to ask the "RIGHT" venue

 


DJSPACEBAR have been to many halls and venues along with clients scouting for ideal wedding reception locations. We've seen reception held in stately homes, mansion houses, large and small hotels, banqueting halls, social clubs and even in the back garden of celebrity houses. The type of venue you choose depends on your budget and how many people you wish to invite to the wedding reception.

 

In all the situations that we've seen, common themes crop up and it's important to understand the significance of areas that could cause concerns for your special day.


It's wise to ensure the venue is close enough to the church / place of worship / registry office. This may be les of a problem if the facility of a civil marriage on the premises is offered so your guests will find it easily, particularly if the area is unknown to them and you wouldn't want them getting lost/stuck in traffic which could have an impact of the running of the day. Its a must to check for the last thing on your mind - adequate parking for your guests

 

Once you've identified favorite venues that you like the look of which match your style and budgets, take a look at some of the questions below to ask them what they can do for you. Looking and Booking venues should be your number 1 priority...many venues get booked months and almost years in advance.

 

Its also important to understand that the management, although perform weddings every week, they are on your side, so ask them as many questions as you wish - that's why they are there.

 

So lets start with some checklists...

 

The Venue

- What's the decor like? Does it fit your wedding style?

- Make sure you visit the venue and spend good time looking around? Remember that the camera does lie, and rooms can look very different in real life than they do in photos.
- Will you have to spend a lot of money on flowers and decorations to make it beautiful?
 - Do they have an in-house caterer, and do you like that food? While an in-house caterer makes things easier, and usually cheaper, sometimes the hall can be beautiful, but the food - well?
- Do they have a limitation on which caterers you can use?
- Do they have adequate coat check and bathroom facilities?
 

The Bar

- Do they have a liquor license?
- Will they allow you to bring your own drinks/wine?, if not why not?

- Check out the prices at the bar? Some venues like to raise their bar prices in order to maximize the profits from wedding parties, but too-high prices can mean disgruntled guests. For example, ask them how much a large coke will cost. If it's unreasonable to you then most likely will be unreasonable for your guests too.

 

Contracts & Agreements
- Have you arranged transport between the church and reception venue (if you're
- What's the cancellation policy?
- Is there a payment schedule? What kind of deposits are required?
- Are there any hidden costs? Before you sign the contract, read it carefully.
- What are the overtime charges?
- Is there room for a band and/or dancing?
- Is there a space for the bride and groom to change and/or relax?
- Where will you take photographs?

- Where will you take photographs if it's raining?
- Who will be supervising and troubleshooting before the day of your wedding?

- Who will be supervising and troubleshooting on the day of your wedding? Can you meet them now?

- Make sure you speak to the staff who will be on duty during your wedding (or at least to the person responsible for providing staff), and satisfied yourself that they seem friendly and professional?
- Where can your guests park?

- Are there extra fees for parking?

- What are the Noise restrictions, particularly if held in a residential area,
- Any Licensing laws?

- What is their Disabled access to the venue

- Opening and closing hours

- Whether overnight accommodation is available; if so, are there any restrictions on who can stay

- Make sure you know what is (and not) included in the price!
- What provisions can they help with/make for children, TV/DVD, Bouncy Castle, Recreational activities, what options do they have..


 



 

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